Most of us today are quite busy with our respective works, that we need to manage both at home and at workplace. Therefore, in order to complete our works fast we tend to forget certain etiquettes especially while sending an e- mail. However, you should know that the email etiquettes we tend to overlook, matters a lot in our career as it demonstrates how professional, organized and sober we are. You should keep in mind that every good thing that you can showcase in the organization will surely be noticed, based on that your promotion can be taken into consideration by your boss. According to a staff writer at Business insurance.org listed below are five overlooked E-mail Etiquettes that you should follow from now onwards, reports the Webinar Career Coaching.
1. Polite greeting and closing: Your email should appear courteous and polite to the person whom you are sending it. While writing a business e- mail, keep in mind to begin it with a considerate greeting and concluding the e-mail with a suitable closing. Likewise, never forget to address the right person with no spelling mistakes especially while mentioning the names.
2. The e- mail should be short and sweet: In order to avoid confusions keep your e- mail brief and up to the point as nobody has time in the organization to read a long e-mail where the actual purpose or answer is lost. Avoid such complications where the reader needs to search the actual point. Be up to the point in your mail, simultaneously sounding sweet.
3. Revise thoroughly before sending: Even if you are quite a busy person, who has to handle several other works in a day, it is always advisable for you to give at least two minutes extra in order to go through your mail thoroughly before sending it, as you are most likely to make mistakes while writing mails. With the usage of spell check and other tools you can easily rectify your mistakes. Likewise, you can also ask your co – worker, if he/she has time to read it once before sending it.
4. Limited usage of emoticons and abbreviations: Although it is a good idea to use abbreviations and emoticons carefully, you should use it depending upon the person you are communicating with in the organization. You should observe the person first; study his/her nature, especially if you are new to the organization before using emoticons and abbreviations in your e- mails.
5. Avoid replying to all: If you are new to the organization renounce from using “reply to all” until and unless you are required or asked to do so. Remember that your co- workers and manager can get annoyed with you, if they find out that their inbox is flooded by your unnecessary mails. Reply to the sender alone if you are not asked to mark a copy to anyone in the organization.